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January 2012 OHSU GSO meeting minutes

January 2012 OHSU GSO

MINUTES 1/11/12 5:15PM-6:15PM STUDENT CENTER MEDIA ROOM

MEETING CALLED BY Oregon Health & Sciences University Graduate Student Organization

TYPE OF MEETING Monthly

FACILITATOR GSO President, Derek Musashe

NOTE TAKER GSO Secretary, Cristina Butterfield

TIMEKEEPER GSO President, Derek Musashe

ATTENDEES 18 students and Rick Goranflo

Agenda topics

10 MIN SRF/RESEARCH WEEK UPDATE ALLISON ANACKER, RICK GORANFLO

DISCUSSION Survey went out.

A couple of invited speakers

Trying to get T shirt designer from last year.

Suggested: 2 pots, one for operational (library) and one for students. Advantages: an accountant keeps track, harder to overspend, don’t fundraise (library does it), people get paid (Jackie) to run this.

CONCLUSIONS Results are new. Evenly spread. Students are enthusiastic about attending the way it is but not presenting along with faculty. Half of responses said they have not attended and do not want to attend (can we analyze survey results without input of those not interested).

Try to lump students together in blocks.

Combining everyone’s money will go towards everything including student awards.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

Attendees in agreement about accepting the suggested 2 pots, letting the library take over fundraising, organizing, planning, etc. BUT making our voices heard throughout the process.

5 MIN STUDENT CENTER UPDATE DEREK READS AN EMAIL

DISCUSSION PAINTING TOMORROW IN GYM.

Events: Film and doc series starting Jan18th. Emails will get sent out.

Stress release day March 15 (guided relaxation, restorative yoga)

10 MIN “OUTSIDE THE BENCH” SPEAKER SERIES UPDATE DEREK MUSASHE, JONATHAN NELSON

DISCUSSION Jan 25 5 or 5:15pm Vollum 1441 Financial advisor to speak about personal finance.

Survey will go out next week concerning personal finance (not taxes).

Tax speaker?

CONCLUSIONS Derek is open to have tax advisor in March.

10 MIN CALENDAR DEREK MUSASHE

DISCUSSION Another Calendar for GSO events?

CONCLUSIONS Sure Google Calendar.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

Cristina will run a Google Calendar to keep track of speaker events and other GSO events.

10 MIN STUDENT HEALTH INSURANCE MOLLY

DISCUSSION Increase in premium will be 3%. Things being done to reduce premium: raise deductable from $350 to $500, raise out of pocket from $1000 to $5000, labs could cost a percentage. Survey went out in Dec. not many grad students didn’t want to give up anything to lower costs.

Rick: Keep in mind that if student fees go up, your mentor is paying more that may make other things suffer like future stipend increases.

Derek: Remember that many students are paying student health insurance out of pocket.

10 MIN GRAD COUNCIL JAMES MCKANNA

DISCUSSION A lot of Grad student related discussion at yesterday’s meeting.

Discussion: Thesis Advisory Committee meetings

We could have a policy that the program enforces committee meetings every six months, rather than allowing/forcing the student to set up the meetings themselves

Could have a structured report that the student has to generate (BEHN does this every quarter)

Currently, first advisory meeting has to happen within a year of quals

Should probably decrease that time

Suggestion: faculty who have a student for more than six years can’t take on another new student before graduating that one

Suggestion: cut the graduate students’ stipend back to pre-qual levels after seven years

Graduate student requesting an extraordinary extension on top of the one-year extension

Thesis committee thinks this is a good idea

Advisor is here, making the plea

Program director thinks this is a bad idea

He is not here, but sent a letter

Approved for four extra months

Looking at policy change: reset the clock when a student transfers from one lab to another

5 MIN NEUROSCIENCE GRADUATE PROGRAM CAREER SERIES MOLLY

DISCUSSION Career seminar series. Get alumni (small pool) to talk about their careers, including alternative careers (Industry, nonprofit, patent law)

Next seminar: Jan 27, 4pm Vollum

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

Please email with alumni lists to get larger pool. Local speaker is better. Attendance has been good. On NGP blog

http://ozone.ohsu.edu/blogs/ngp/

10 MIN SKI TRIP DEREK MUSASHE

DISCUSSION Survey Results

Ski trip is Presidents Day weekend.

CONCLUSIONS More than 50% did not want ski trip. The other half was for the ski trip or revised trip.

Do the same ski trip, don’t subsidize it so much. Cheaper company will come to $125/student.

Minimize GSO allocated funds to compromise between the student split.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

Email will go out about reservation deadlines.

January GSO Meeting Agenda

OHSU GSO Meeting
1/11/2012, 5:15-6:15pm
Student Center Media Room

Agenda

• Welcome + food & drinks (10 minutes)
• SRF/Research Week update - Allison Anacker / Jackie Wirz / Rick Goranflo (10 minutes)
• Student Center update - Karen Seresun / Heather Ennis (5 minutes)
• “Outside the Bench” speaker series update - Derek Musashe, Jonathan Nelson (10 minutes)
• GSO ski trip update - Derek Musashe (10 minutes)

OHSU GSO December meeting minutes

December 7, 2011

GSO meeting

20 in attendance

5:23

Introductions

5:24

· November stipend

o got a check a few days late

o software upgrade

§ failed after successful tests

o had to manually mail checks

o ITG working on it after that should work in the future

5:26

· SRF/Research (May 7-10) week update (Allison Anacker)

o Sessions will be arranged by topic

o Students, faculty and postdocs will present in same session (oral presentation)

o There will be student cash prizes out of GSO SRF budget

o 4 different key notes speakers over the 4 days

§ 2 external (one by students, Darlene Frances (UC Berkley stress and social behaviors) and 2 internal

§ Please give Allison Anacker suggestions

o Session topics will be based on abstracts submitted

o Outreach to Portland is not emphasized this year

o Presentations will be throughout 4 days so class schedule conflicts may still arise, but not sure how to deal with it yet

o Students will not have to fundraise, others involved in research week are funding

o No student sub-committee but if you want to help, please volunteer through Allison

5:37

· Student Center (Heather Ennis)

o Elf screening tonight

o construction on gym did start Monday

o Student center will pay for city leagues- Go to Heather for what and if you want to play sports

o Art reception 5-9pm tomorrow- food and wine will be provided

5:39

· March Wellness Promo (Joan Feraco)

o Student, faculty, public memberships

o Description of workout equipment, classes (no fees or signups)

o 3 saline pools, warm water therapy pool, steam room

o Food demonstration kitchen

o Check for programs for special events

o Come down for a membership

o Spouses may add on to membership ($65/month) no enrollment fee

o Validate parking

o Yoga at Student Center on the 16^th and sometime in January

5:45

· Funding of OHSU student groups (Jesse Hollander Student Council President (Dental))

o Last year funding small trips

o Changing funding request

§ Get link to Facebook to the blogspot for request

o Getting March Wellness fees down

o Incidental fee renewal up next week

o Each year budget gets rolled over into a reserve account (not into our budget)

§ Helps OHSU’s overall bond rating

§ up to $1 million all from incidental fees

§ Access account write a proposal due in March

· Tempting to apply it to pay for student’s incidental fees

· Perhaps get something recurring every year

· Another suggestion: scholarship

5:55

· GSO ski trip

o Critical assessment of whether we should continue with it

§ Student Council puts another All Hill the month before at the same place

§ Survey open another week

· preliminary results of questions

1. 72% have not attended those that have went to GSO ski trip

2. Split on whether they are interested in attending ski trip (56% no)

3. 48% want to discontinue ski trip

§ the rest split between keeping it and keeping it and moving to Mount Hood

4. 46% more frequent social events, 31% lowering incidental fees

5. 50% would attend neither, 27% would go to GSO ski trip

o All hill is $55 2 nights (party with food last day to sign up is Dec 15), GSO is $100 4 nights (Pres day weekend pick groups for house)

§ about 50 go to GSO (mostly behavioral neuroscience department)

6:17

· “Outside the Bench” (Jon)

o Seminar series proposals

§ Last Tuesdays at 5pm (Jan to May)

§ Budget $500 total for year (mostly communication fees)

§ Questionnaire survey for seminar to answer

6:22

· Keeping meeting room here